I N D E X

I N D E X

In Accordance with Section 4(1)(b) of the Act.

Sr. No.	Contents	Page Nos.
(I)	The particulars of its organisation, functions and duties	2-3
(II)	The powers and duties of its officers and employees	4-17
(III)	The procedure followed in the decision making process, including channels of supervision and accountability	18-25
(IV)	The norms set by it for the discharge of its functions.	26
(V)	The rules, regulations instructions manuals and records, held by it or under its control or used by its employees for discharging its functions.	27
(VI)	A statement or the categories of documents that are held by it or under its control	28
(VII)	The particulars of any arrangement that exists for consultation with or representation by, the members of the public in relation to the formulation of its policy or implementation thereof	29
(VIII)	A statement of the board, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public	30
(IX)	Directory of its officers and employees.	31-35
(X)	The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations;	36-40
(XI)	The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made;	41 - 41(D)
(XII)	The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;	42
(XIII)	Particulars of concessions, permits of authorizations granted by it;	43
(XIV)	Details in respect of the information, available to or held by it, reduced in an electronic form;	44
(XV)	The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use;	45
(XVI)	The names, designations and other particulars of the public information officers;	46
(XVII)	Such other information as may be prescribed	47

(I)

THE PARTICULARS OF ITS ORGANISATION, FUNCTIONS AND DUTIES

T.S.Chanakya, College of Nautical Sciences, is affiliated to the University of Mumbai. It is a fully residential institute. This institution is the shore based successor to the Training Ship Rajendra and the Training Ship Dufferin, where the training of the merchant navy officers in India started in the year 1927. Training on T.S.Dufferin continued till the year 1972, when it was replaced by the T.S.Rajendra. On 5^th April, 1993 the Rajendra gave way to this shore-based academy, the “TRAINING SHIP CHANAKYA”.

The Chanakya campus, about 40 acres in extent is situated along Navi Mumbai Palm Beach Marg, and bounded to the East by Karave Village and to the West by the waters of the Thane Creek.

It is a certified ISO 9001:2000 institution and (by right of inheritance) India’s Oldest Mercantile Marine Training Center for Merchant Navy officers.

Courses offered

A) At present T.S.Chanakya conducts two streams of training:

i) 3 Year B.Sc. (Nautical Sciences) degree course under the aegis of the Mumbai University, and

ii) One year Diploma course in Nautical Science leading to B.Sc. Nautical Science in collaboration with Indira Gandhi National Open University (IGNOU) and D.G. Shipping.

B) The following Modular Courses are also conducted at T. S. Chanakya:

i) Global Maritime Distress and Safety System (GMDSS)

ii) Advanced Fire Fighting (AFF)

iii) Fire Prevention and Fire Fighting (FPFF)

iv) Personal Survival Techniques (PST)

v) Personal Safety and Social Responsibility (PSSR)

vi) Elementary First Aid (EFA)

ADMISSION PROCEDURES:-

Admission to :

1) 3 year degree course is done through All India IIT Joint Entrance Examination (IIT-JEE).

2) One year Diploma course in Nautical Sciences is done on merit basis and interview through open advertisement as per the criteria laid down by IGNOU/D.G.Shipping, and also through sponsorship by shipping companies.

RESPONSIBILITY, AUTHORITY

FACULTY MEMBERS :

Faculty comprises Captain Superintendent, Chief Officer, Nautical Officers, Engineer Officers, Radio Officers, Academic Officers and Instructors. The post of Lecturer is designated as Academic Officer when the person is employed through MMERT. Therefore, for the purpose of this manual the term ‘Academic Officer’ also means ‘Lecturer’.

Faculty members have the following responsibilities and authority.

A Academic:

1. Teach the students in accordance with course/subject framework.

2. Review student’s performance and counsel weak students in subject area under their supervision.

3. Identify, record, recommend or provide solutions to non -conformities relating to the course/subject frame work.

4. Initiate and support action taken to prevent the occurrence of non-conformities in the teaching process and the course/subject frameworks.

5. To impart training in professional skills to cadets.

6. To maintain discipline among the cadets.

7. To inculcate high standards of professionalism, discipline, moral uprightness and integrity among cadets.

B Administrative.

1. Participate in the Institute's promotional and marketing activities.

2. Identify, recommend or provide solutions to quality management system problems through Chief Officer.

3. Support action taken to prevent occurrence of any quality system non-conformities.

TRAINING AND EDUCATION MANAGEMENT TEAM (TEMT)

To ensure effective internal communication Training and education Management Team(TEMT) is set up comprising of Captain Superintendent, Chief Officer, OIC (all courses), OIC exam cell, One Engineering Officer, One Academic Officer and other co-opted members.

TEMT meeting shall be held at interval not exceeding 3 Months.

TEMT meeting shall be held to Monitor, Measure and Analyse Training and Education being imparted.

TEMT meeting to include one or more items of following.

· To Review & Approve examination question paper.

· To Review & Approve examination result.

· To Review analysis of feed back forms.

To Review monitor effectiveness of the quality Management System.

CAPTAIN SUPERINTENDENT

1. The Captain Superintendent is in command of the training ship (the institute). He has authority over all persons in the institute and he expects all officers to shoulder their responsibilities with the high degree of competence and to function with understanding and co-operation.

2. He is to administer and implement policies and programs led down by government of India in conformity with government rules and regulations.

3. He is to develop, initiate, and maintain improvement in the training programme and to keep control and check on it from the point of view of efficiency.

4. He is to participate in such out side activities which are advantageous towards improving the prestige of the training ship.

5. Create, modify, revise, and cancel documents.

CHIEF OFFICER

1. Second in command of the Institute.

2. To Assist in Administration and implementation of the policies and programmes of the Government of India including plan and non plan budgets.

3. All service matters relating to group B, C & D staff. Viz.,

i) Sanctioning authority for earned leave and casual leave.

ii) Promotion, increments, efficiency bar.

iii) Enforcement of discipline and conduct rules; Departmental Enquiries; misconduct / misbehaviors etc.

4. Overall in-charge of repairs and maintenance.

5. To teach subjects allotted as per timetable.

6. Official inspection of the institute, VIP visits, cadets and crew divisions and inspection, Promise and Prize Day arrangements.

Note : The post of Chief Officer is vacant at present. Captain Superintendent takes on the above responsibilities and have delegated officers to carry out these functions.

SENIOR NAUTICAL OFFICER:

1. To Assist in Administration, execution and implementation of the policies and programmes of the Govt. of India including plan and non plan budgets.

2. Powers to attest entries in service books/rolls of Group B, C, D staff.

3. Cadets and crews routine periodical inspections.

4. Screening of annual and other periodical contracts.

5. Any other academic & allied matters arising out of maritime education

6. Member of the Committee for promotion of cadets.

7. To teach subjects allotted as per timetable.

Note : The post of Senior Nautical Officer is vacant at present. Captain Superintendent takes on the above responsibilities and have delegated officers to carry out these functions.

NAUTICAL OFFICERS.

Following are the duties of Nautical Officers 1 to 12 and Engineer Officers 1 to 2

Academic:

1. Teach the cadets allotted subjects as per syllabus and time schedule.

2. To assess the cadets’ progress in the subject and counsel weak cadets.

3. To set the question papers and evaluate the answer sheets for examinations.

4. To perform the invigilation duty as required during the examination.

5. To conduct practical and oral examinations as required.

Training :

1. To function as Officer On Duty (O.O.D.) by rotation, and as (O.O.D).

2. To implement daily routine of the institute for the cadets.

3. To maintain the discipline in the campus.

4. To meet any emergencies.

5. To look after the property.

6. To comply with any specific order given by Captain Superintendent.

Additional duties for Nautical Officers :

Nautical officer 1 a) Officer in charge of training of cadets.

b) Member of TEMT

c) Officer in charge of Fire Fighting Modular courses

Nautical officer 2 a) Officer In-charge Raj Bhasha.

Nautical officer 3 a) Officer in charge of horticulture in the campus.

b) Officer in charge of Karate training for cadets.

c) Top Officer.

d) O.O.D.

Nautical officer 4 a) Member of TEMT.

b) Top Officer.

c) OOD

d) OIC EXAM CELL

Nautical officer 5 a) B.Sc Course Co-ordinator.

b) Top Officer.

c) O.O.D.

d) Course report, Teaching Aids, Classroom

facility & Critical Items

e) Member of TEMT

f) Liaison with Academic Officer in

University matters.

Nautical officer 6 a) Top Officer.

b) O.O.D.

c) Course Co-ordinator IGNOU course

d) Course report, Teaching Aids, Classroom facility & Critical Items

e) Member of TEMT

f) Liaison with Academic Officer in University matters

Nautical officer 7 a) Course Co-ordinator Modular Courses

b) Top Officer.

c) O.O.D.

d) Officer in charge Seamanship & computer Lab

Nautical officer 8 a) Top Officer.

b) O.O.D.

c) Placement Cell

Nautical officer 9 a) O.O.D.

b) Management Representative

c) Up keep of Hostel Blocks

Nautical officer 10 a) Officer In-charge Band

b) Boat pulling

c) OOD